What does transport software cost?
Many vendors only name their price after a demo. That makes it hard to compare what a TMS or planning tool really costs. Below are the common pricing models, the costs you only see later, and our own price - which is simply online.
The four common pricing models
- Per truck per month. You pay for the number of vehicles, however many people use it. Easy to predict: the cost grows with your fleet.
- Per user. Every planner, and sometimes every driver, needs a licence. It gets expensive once drivers have to log in too, and it invites shared accounts.
- Per trip or per shipment. A low threshold with few trips, but the bill moves every month and rises exactly in your busiest period.
- Packages or modules. A base price, with planning, invoicing, the driver app or a customer portal as separate add-ons. The entry price then says little about what you end up paying.
The costs you only see later
Ask every vendor about these as well. They are rarely shown next to the monthly price:
- Setup and implementation fees, and paid training.
- Hardware: a box per truck, or a dedicated device for the driver.
- The term: an annual contract that renews silently, with a long notice period.
- Exporting when you leave: can you take all your data yourself, and until when?
- Charges per extra user, per extra language or per integration.
What Trajenda costs
€39 per truck per month, excluding VAT. That gets you everything: planning board, driver app, tracking link, customer and subcontractor portal, CMR consignment note, proof of delivery and invoicing. No packages, no per-user fees and no per-trip fees.
- 14 days free. Cancel before the trial ends and you pay nothing.
- Monthly plan: cancel every month, no silent renewal. The box has a minimum term of 12 months.
- Prefer yearly: €390 per truck, two months free. The annual plan renews automatically each year unless you cancel before the renewal date.
- No setup fee and no hardware: the driver app runs on the phone the driver already has.
- If you stop, you can still log in for 30 days and export everything: all data as JSON, and hours, trips and customers as CSV.
Worked examples
| Trucks | Per month | Per year (annual plan) |
|---|---|---|
| 3 trucks | €117 | €1,170 |
| 10 trucks | €390 | €3,900 |
| 25 trucks | €975 | €9,750 |
All amounts exclude VAT. You enter the number of trucks yourself when you subscribe. A suggestion appears based on the trucks that drove in the last 30 days, but the number does not adjust itself afterwards: if a truck stands idle, you change it yourself.
How to tell whether it pays for itself
Software for hauliers usually pays for itself through time you do not invoice today, mostly waiting time. The homepage has a calculator: enter your number of trucks, the hours of waiting per week and your waiting rate, and you see what share of that waiting time you need to charge on to cover the subscription.
Trajenda measures waiting time per visit and puts it on the trip and, if you want, on the invoice. Negotiating with your customer remains your conversation.
A price you can check without a demo.
Try it for 14 days with your own trips, then decide.